Before adding a new supplier, it is important to do a thorough search to ensure the supplier is not currently in the system.  Refer to the Supplier Portal “Supplier Search” Quick Reference Guide for additional information.

If the supplier will be paid, invite them to register.  Immediately after inviting them, the Contract Manager will be able to add them to the contract record as the Second Party.  Refer to the Supplier Portal: Inviting Suppliers “When is it appropriate to use an invitation vs. a request form?” FAQ and the Supplier Portal “Supplier Invitation” and “Supplier Request” Quick Reference Guides for additional information.

If the supplier will not be paid, use the Contract Party Request form found on both the Home and Contracts Home Dashboards.  After submitting the form, the Contract Manager will have to wait for the Supplier Onboarding Team at ap_supplieronboarding@harvard.edu to set up the supplier before being able to add them to the contract record.  You can monitor completion of your request via the Procurement Request found on the Orders menu.