For all standard orders shipping should not be added to a non-catalog item. The system will automatically pay standard shipping charges when they come in on an invoice, and it will distribute the charge across all account codes used on the PO accordingly.

A shipping line should only be added to a non-catalog order in RARE circumstances. If a supplier has provided an exact quote, requires the shipping cost to be on the PO, and can guarantee that they will invoice exactly as the PO is created with the shipping line, then shipping can be added as its own non-catalog line item on an order.

If you have any questions about adding shipping to an order or not, please reach out to ap_customerservice@harvard.edu.